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The Founder is looking for a dynamic, passionate and driven individual with empathy for the LifeBook product to replace his retiring PA of 30 years. The role, which was previously part-time, has evolved, due to Lifebook’s rapid growth, and will now be full-time and will incorporate the office management.

 

Supporting the executive team and dealing with all confidential and personnel matters, including personnel contracts and records, and statutory documents.

 

LifeBook is a global autobiography company helping elder adults turn their life stories into a private autobiography for the family and working with family businesses to produce their corporate histories. There is a strong opportunity to grow within the business as the company progresses because we believe in promoting from within.

 

Personal Requirements:

  • Strong interpersonal skills with an ability to work within a small team as well as ability to work on your own initiative
  • Comfortable talking to local and international clients and third parties·
  • Excellent numeracy and computer literacy skills·
  • A good command of written English, ideally as a first language·
  • Strong organisational skills and an ability to prioritise and multitask·
  • Meticulous attention to detail·

 

Education and Experience 

  • At least 3 years’ experience of providing support at an executive level
  • Office management experience
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, basic accounting, CRM workflows etc.
  • Knowledge of standard office administrative practices and procedures

 

Key Competencies:

  • Confidentiality
  • Organisational and planning skills
  • Understanding of statutory requirements
  • Process junky
  • Communication skills
  • Problem analysis and problem-solving skills
  • Judgement and decision-making ability
  • Initiative
  • Team member
  • Attention to detail and accuracy
  • Adaptability

 

Role includes:

  • Preparation and editing of correspondence, communications and other documents
  • Maintenance of databases and statutory files for a variety of companies
  • File and retrieve documents and reference materials
  • Manage and maintain executives’ travel arrangements, schedules and expenses
  • Record and maintain staff personnel records
  • Issue staff/contractor contracts
  • Compliance with Data Protection Act
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